Privacy Policy

Last updated: October 29, 2026

Who we are

Attendance Autopilot is a product of Nimbusworks Group, a brand of Nimbusworks Consulting LLC ("we," "us"). We handle Cityspan enrollment and attendance reporting for out-of-school-time youth programs. Contact: [email protected].

What we handle

• Account & contact information you give us (organization name, staff names and emails, the funder you report to).
• Participant information needed to register and enroll youth in Cityspan, taken from your program's applications and rosters: name, date of birth, address, school, grade, and the consent answers your forms record.
• Attendance from your sites. Attendance files we upload identify youth by Cityspan PersonID, not by name.
• A Cityspan login that you create for us as our own user on your grant. We never ask for your staff's passwords.

How we use it

Only to do your Cityspan reporting, send your staff reports about it, and support your account. We do not use your data for advertising, and we do not sell, rent, or share it with anyone except the providers that run the service.

The consent boundary

We never decide consent for a child. Consent and release fields are recorded exactly as your program's forms or written instructions say, and anything missing is flagged by name for your staff.

How we protect it

• All connections are encrypted. Your working database is hosted on Cloudflare and encrypted in storage. The automation runs on a dedicated server that Nimbusworks operates in the United States.
• Each customer's data is kept in its own database.
• Every run is logged. See our Security page for details.

How long we keep it

For as long as you are a customer. Run records are kept while you are a customer, so you can show a funder what was reported and when. When you leave, we export your records on request and then delete them.

Your choices

You can ask for an export or deletion of your records, and you can remove our Cityspan user at any time. Email [email protected].

Service providers

Cloudflare (website and working database), Google Workspace (email), and Anthropic (an AI assistant that helps us draft replies to your emails; a person reviews every one before it is sent). They process data only as needed to provide the service.

Changes

We'll post any updates to this policy here with a new "last updated" date.